HD Meeting Recommended Meeting Security Options in 5.5

There are new options available in the meeting experience for HD Meeting Security preferences. If you have not previously enabled a waiting room or passcode, both are available for use and can be configured in your web portal. These options are not mandatory or automatically applied. However, we recommend at least a meeting passcode for good security hygiene.
Please note: Once the Passcode and Waiting Room features are enabled, it will not be able possible to schedule meetings with the client or through Outlook for now (workaround is scheduling through the web will work, and will filter down to the meeting client but NOT to outlook). We are working with the vendor to figure out timelines for a fix for this issue, which will more than likely include updated versions of the clients.
In 5.5 many security enhancements are a part of the functionality of meeting rooms.
The security preferences and description of each option is below (**PLEASE NOTE** you can edit the Waiting Room options without the waiting room being enabled)
- Require that all meetings are secured with one of the following security options: a passcode, a Waiting Room, or "Only authenticated users can join meetings".
- Enable Waiting Room - When participants join a meeting, place them in a waiting room and require the host to admit them individually. Enabling the waiting room automatically disables the setting for allowing participants to join before the host.
- Meeting Passcode - All instant, and scheduled meetings that users can join via the client, or room systems will be passcode-protected. The Personal Meeting ID (PMI) meetings are not included
- Personal Meeting ID (PMI) Passcode - All Personal Meeting ID (PMI) meetings that users can join via the client, or room systems will be passcode-protected.
The waiting room options can be edited to preferences of "who should go into the waiting room" to better fit needs. These preferences will apply to all types of meetings.
The waiting room will give the host a popup to admit one or all participants to the meeting. If no further preferences are needed, no further action is needed.
Security continues to be important and we are glad to offer advances in the availability of HD Meeting options for secure collaboration.
Community Guidelines
The Windstream Enterprise Community is a community of real people who collaborate on answers, solutions, and ideas about the Windstream Enterprise products and services they use. We invite you to become a member, but we do have a few rules. For everyone's sake, we are committed to enforcing these guidelines, as well as our community vendor's Terms of Service.
Be Yourself
People will respect you more, engage with you more often, and treat you like a real person if you use your actual identity here. While not mandatory, it does help us identify accounts when we try to provide answers to specific questions.
Be Honest
We are into transparency, honesty, and truth. Do not misrepresent yourself or lie about your identity, affiliations, or age. Our community is based on the contributions of real people who put their reputations on the line. Be one of them.
Have (Good, Clean) Fun
We encourage the spirit of fun, so long as it does not hurt other people. Please do not use jokes, words or images that come at the expense of others. Be sensitive to other users around you, and do not post profane, sexual, or violent material.
Be Constructive with Your Criticism
The idea here is to foster healthy conversation and debate without ever attacking anyone personally. We take all questions, suggestions, and feedback seriously and will respond accordingly and so should you.
Spread the Wealth
Make our community a richer place by sharing your experience and insight. You may have the perfect answer to someone else's burning question. This is the substance of the Windstream Enterprise Community.
No Hawking!
It is okay to talk up the products or services you love (or sell), but only if it is relevant to the conversation. If you are here to plant a ton of links to your Web site without doing much else, your posts are likely to be removed by a moderator.
Do Not Wrongfully Post Content
Make sure you have the right to publish any content you post to the Windstream Enterprise Community, and do not violate the privacy of others.
Be Fruitful, but Do Not Multiply
Do not create multiple accounts to violate these guidelines, game the system, or harass and deceive other users.
No Trolls!
Trolls are users whose primary goal is to disrupt the community, attack other users, antagonize community managers, and are never interested in a productive outcome. If you engage in troll behavior, we will ask you to leave the Windstream Enterprise Community.
We are Here to Help
If you have questions or issues, we are always available to help you. Please call us at 1-888-600-5050.
Categories
- 258 All Categories
- 170 General Information
- 170 General Information
- 45 Release Notes
- 45 Release Notes
- 118 OfficeSuite Guides, How To's, Video Library and FAQ's
- 29 Guides And How To's
- 59 HD Meeting FAQ's