Consent to Record

WindstreamEnterprise
WindstreamEnterprise Administrator admin
edited July 2020 in HD Meeting FAQ's

If the host enables the recording setting ‘Recording Consent’, all participants attending the hosts meetings are prompted to acknowledge the meeting is being recorded, either when the recording starts or when they join a meeting that is already being recorded. This applies to participants joining from the Officesuite HD Meeting Windows and MAC desktop clients, the iOS and Android mobile apps, and the web. Every participant can choose to consent to enter/stay in the meeting or leave the meeting. 

ENABLING CONSENT TO RECORD

HOST

·        Click the avatar in the top right corner of the desktop client

·        Click My Profile menu option

·        Click Settings in the left menu bar

·        Click Recording tab

·        Enable Recording Consent feature

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·        Toggle the switch to enable/disable Recording Consent.

·        Note: if the option is grayed out then it has been locked at either the group or account level and you cannot change the setting.

A host can also access the Recording Consent feature by logging into the web at: https://meeting.windstream.com  Then click Settings > Recording tab


An Account Administrator can navigate to Account Management > Account Setting > Recording tab to enable Recording Consent for all users on the account. To make this setting mandatory for all users on the account, click the lock icon, and then click Lock to confirm the setting.

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A Group Administrator can turn on Recording Consent for the group they administrate. Group Administrators follow the User Management > Group Management > Settings > Recording tab to enable Recording Consent. To make this setting mandatory for all users in the group, click the lock icon, and then click Lock to confirm the setting.


PARTICIPANT PROVIDING CONSENT

If the host has enabled Recording Consent every participant, regardless as to how they joined the meeting (Windows, MAC, iOS, Android, web) will be prompted to acknowledge the meeting is being recorded when the recording starts or if they join a meeting that is already being recorded.  Every participant will receive a pop-up:

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Click Continue to acknowledge the recording and join/stay in the meeting. Click Leave Meeting to opt out and exit the meeting.


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