Meeting Passwords

WindstreamEnterprise

Meeting Passwords are on by default across all accounts and will apply to new meetings created and any instant meetings as of Wednesday June 17th 2020.

Three new settings have been added at the account, group, and user level: 

·        Require a password when scheduling new meetings

·        Require a password for instant meetings

·        Require a password for Personal Meeting ID (PMI) 

These settings will give account owners and admins additional control over meeting passwords across their users and their entire account. For most meeting attendees, the join flow will remain the same, whether they join by clicking a link in a meeting invite or join through the desktop calendar integration. Participants who join by manually entering in the meeting ID will need to enter the password when joining a meeting. 

The first two settings, for newly scheduled meetings and instant meetings, will be enabled by default and apply to newly scheduled meetings and instant meetings. However, this will not apply to any meetings previously scheduled.

Frequently Asked Questions

How will this affect participants joining my meetings?

This change will not affect participants who join by clicking the meeting link or through the desktop calendar integration. Participants who join by manually entering in the meeting ID will need to enter the password manually as well.

Can I change the settings? 

Yes, you can change the settings in your Account Settings, Group Settings, or individual host meeting settings. 

Where can I find the meeting password?

For scheduled meetings, the meeting password will be in the invitation. For instant meetings, the password will be displayed in the HD Meeting Client. The password is also included in the meeting join URL.

How will this affect participants dialing in by phone?

HD Meeting has a setting Generate and require password for participants joining by phone in account, group, and user settings. If this setting is enabled, participants joining by phone will need to enter a password if the meeting requires a password. If this setting is disabled, users can join by phone without needing to enter a password.  

How will this affect H.323/SIP devices joining by Conference Room Connector?

Participants dialing in manually from an H.323 or SIP device will need to include the password in the dial string or enter it manually after dialing in to the HD Meeting.